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Tech Tools: Staying Organized with Trello

As career services professionals we all wear many hats. We are counselors, event planners, relationship builders, and the list goes on. As we multi-task throughout the day our to-do lists grow to the point where our desks and inboxes become filled with sticky notes, flagged items and checklists taking over our workspace and computer screens.

Staying organized and on top of our ever growing to-do lists is key to accomplishing our objectives for the semester. I have been on the search for new ways to stay organized and streamline to-dos and keep everything in one place, when I came across a platform called Trello.

So what exactly is Trello?

Trello is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process. Trello has both free and a paid business class platforms.

Trello’s Blog has fantastic tips, resources and ideas for its users. They provide information and examples on how to use Trello; everything from business, lifestyle, and design/technology applications. The blog has suggestions for everything from using it to create editorial content calendars, event and meal planning, and of course more structured business applications.

After educating myself on the different ways one can integrate Trello into their professional and personal life, I integrated the tool into our office workflow. I implemented this tool with my social media interns this semester. Since we expanded our team to two interns (as well as myself) to manage our social content, Trello offered a flexible yet visual tool that allows us to communicate and manage all our content in one place.

We started off by using this to organize our social media content calendar. We created boards for all of our events, campaigns, and daily themes. Trello allows you to

  • add checklists
  • add attachments
  • assign members to boards, labels and due dates


I was able to assign my interns to their specific content boards they were responsible for and included the checklist feature to use to as guide to keep them on track.

Trello’s calendar feature will take all of the due dates assigned to each board and organize them on a calendar for you. This feature is extremely helpful and allows us to stay on track of your posts each week. Additionally, Trello’s built in comment feature allows me to comment on the content drafts and images before they were posted on our social media accounts.

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Some Cool Features
Trello is constantly updating and integrating new features into its platform. Most of the features are available in the free version.

In the Trello Business Class edition there even more extensions and applications that can communicate with your Trello boards. A few recent additions that I thought could be useful and are available in the free addition are:

  • Google Chrome Extension
  • Capture for Trello
  • Calendar Feature – visualize all of the cards with due dates on your board
  • Attach files from your computer, Google Drive / Dropbox Integration – allows you to attach files/folders right from your Google Drive or Dropbox accounts
  • Checklists – make a checklist for all tasks that need to be completed
  • IFTT (If This Then That) Compatibility

Additionally this tech tool could be a great resource for students to use in keeping their Job or Internship search organize. .For more resources on how to use Trello I encourage you to check out their website and blog.

About the Author:
3.15BiopicMary Alice Barrows is an Assistant Director at William Paterson University of New Jersey where she acts as member of the employer relations team and works directly with undergraduate, graduate students, and alumni from the Cotsakos College of Business & The College of Arts, & Communications. Prior to working at WPUNJ, Mary Alice served as the Career Development Specialist at King’s College, in Wilkes-Barre, PA.  Mary Alice received her Master of Science Degree in Higher Education and Bachelor of Arts Degree in History/Secondary Education from Marywood University in Scranton, PA.  You can connect with Mary Alice via LinkedIn: www.linkedin.com/in/maryalicebarrows  or via Twitter @Mabarrows

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